Pepvo
Privacy Policy
Last updated September 26, 2026
Pepvo is a team dashboard for cheer and dance gyms. This policy explains what information Pepvo collects, how it is used, and the choices gyms, team moms and parents have.
Who uses Pepvo
Gym managers and team moms create an account with an email address and password. Parents do not create accounts — they open their team's dashboard with a link and a team password chosen by their team mom.
What we collect
Account information: the email address, name and role of gym managers and team moms.
Team content: the information gyms and team moms enter — team names, schedules, announcements, competition links, documents, sponsors and photos.
Waitlist requests: if a gym asks for early access, we keep the gym name and contact details provided so we can reply.
Basic technical information: standard server logs needed to keep the service running and secure. Pepvo does not use advertising trackers and does not sell or share information with advertisers or data brokers.
Children's information
Pepvo is designed for adults — gym staff, team moms and parents. Athletes do not have accounts. Content about athletes, such as team photos, is posted by adults at the gym, and each team's dashboard is protected by a team password so it is not open to the public. A gym manager or team mom can remove any photo or item at any time.
Google Drive connection
A team mom may optionally connect her own Google Drive so full-size team photos are also saved to a folder she owns. This is entirely optional and can be disconnected at any time.
When connected, Pepvo requests the narrowest Google Drive permission available (the ability to work only with files and folders Pepvo itself creates). Pepvo uses it solely to create one folder for that team, organize photo sections inside it, and upload photos added to that team's album. Pepvo does not read, open, download, change or delete any other files in her Drive, and never scans her Drive contents. Google account credentials are never seen or stored by Pepvo — the connection is handled through Google's own sign-in, and the resulting access is stored encrypted.
Information obtained from Google is used only to provide this photo-folder feature. It is not transferred to anyone else, is not used for advertising, and is not used to train any artificial intelligence model. Pepvo's use of information received from Google APIs follows the Google API Services User Data Policy, including its Limited Use requirements.
Disconnecting is immediate: remove the Drive connection in the team's admin page, or revoke Pepvo's access from the Google account's own permissions page. Photos already saved in her Drive folder stay in her Drive and belong to her.
How information is used
Only to run the service: showing each team its own dashboard, letting gym managers share gym-wide information, saving photos where the team chose to save them, sending account emails such as password changes, and replying to waitlist requests.
Who can see what
Team content is scoped to the team it belongs to. Gym managers see their own gym's teams, team moms see their own team, and parents see only the team dashboard they have the link and password for. Teams cannot see each other's content.
Keeping and deleting information
Content stays until it is deleted by the gym or team, or until the gym asks us to close its account. A gym manager or team mom can delete items at any time from the admin pages. To delete an account or an entire gym's information, email us and we will take care of it.
Security
Accounts are protected by passwords, team dashboards by team passwords, and information is stored with an established hosting provider using encrypted connections. Google Drive access keys are stored encrypted. No system is perfect, but access is limited to what each role needs.
Changes to this policy
If this policy changes in a meaningful way, we will update the date at the top of this page.
Contact
Questions, or a request to delete information? Email hello@getpepvo.com.